Your Name (main contact for client)
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First Name
Last Name
Your Partner's Name (secondary contact)
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First Name
Last Name
Email Address
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Phone (call or text)
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Instagram Handles (if applicable)
Anticipated Date of Shoot
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DD
YYYY
General location of the shoot (not required if not decided yet)
1. LEVEL OF SERVICE:
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The below-mentioned client shall pay the company all extra costs that the company may request for travel at a rate of $1.00/mile after 60 miles, one way. Balance of session must be paid in full no later than the day prior to the session. The company will view the event as cancelled if the second payment is not received.
2. DELIVERY:
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The photographs will be delivered to the client via digital gallery no later than 6 weeks after session. The client may request a USB of photos for $35.
3. CREATIVE CONTROL:
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The company retains full creative control over all images produced during session. The client shall in no way alter, change or otherwise manipulate an image given them by the company. These images are the very best work the company has to offer and are fully edited with the highest standard of quality. This means photos will be adjusted for light, color and crop. Client understands that they may not alter the images in anyway as this is a copyright infringement. This is including with the use of dramatic cropping or social media filters. Client understands that no image is guaranteed. Some images may be retouched, but if there is specific retouching required by client in addition to what the company has provided, client understands that the company has the right to charge hourly for additional work to photos (as in removing people from photo, ect.) Hourly retouching rate is $300, with a minimum of 1 hour billed.
4. SOCIAL MEDIA:
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Client agrees to not use screenshots of photos for any reason, including profile photos, cover photos or for any other online display. AT NO POINT MAY INSTAGRAM OR ANY OTHER SOCIAL MEDIA FILTERS BE APPLIED TO PHOTOGRAPHS CREATED BY THE COMPANY. Client will find their gallery to contain web size downloads for social media use. The company will also post images to personal and business social media accounts at its discretion, barring nudity, and will not remove an image once posted.
5. CLIENT COOPERATION:
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Client will assist and cooperate with the company in gaining any requested photographs, such as specifying the people and location to be photographed; assisting the photographer in posing at the photographers direction; pre-consultations, etc. The company is not responsible for photographs that are not taken due to clients failure to be cooperative, communicative and of reasonable assistance. At no point at any time during the session are cell phone photos or videos allowed to be taken.
6. FEDERAL COPYRIGHT LAWS:
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The company maintains the copyrights of all images and hereby issues the client unlimited but non-exclusive rights to use or reproduce the purchased photographs. Client may not use photographs for commercial use. Photographs will be used for advertising and marketing by/at the photographer’s discretion. At no point will any raw photos be released to the client. If the client would like to buy out the copyright to photos owned by the company, the amount is $2,000 for the loss of use and any potential event loss.
7. LIMITATION OF LIABILITY:
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If the company cannot perform this Agreement due to fire or other casualty, strike, act of God or other cause beyond the control of the parties, or due to photographer’s illness, then the photographer shall return the deposit to the client but shall have no further liability with respect to this Agreement. This limitation on liability shall also apply in the event that the photographic materials are damaged in processing, lost through camera or memory card malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the company. In the event of file corruption or loss, a refund will be given with the exception of travel costs. In the event that the company fails to perform for any other reason, the company shall not be liable for any amount in excess of the retail value of the Client’s order.
8. LIMITATION OF COMPLAINT:
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Client will have 30 days after gallery delivery to make the company aware of any issue, discrepancy, technical problem or any other complaint regarding photos, their quality and contents, or anything relating to wedding day coverage. After this 30-day term has expired, the company will no longer be liable to client for any corrections, damages, refunds, re edits or re shoots. Re-edits after this term may be made if deemed appropriate by the company, but the hourly fee of $100 for retouching will be billed with a minimum one hour required.
9. CELL PHONES:
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To avoid copyright infringement, cell phone photos or video are prohibited during the shoot without express permission from the company. No one but Photographer and Clients should be present at the time of the shoot to avoid distractions and to ensure the utmost quality of photos.
10. LEAVE NO TRACE:
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Clients and Clients’ agents understand and agree that they have read and will abide by the “Leave No Trace” principles of outdoor ethics here: https://lnt.org/why/7-principles/. Company fully abides by these principles and Clients agree to: (1) plan ahead and prepare for time in the outdoors by researching & acquiring adequate attire and gear for a safe and enjoyable outdoor experience including, but not limited to, proper footwear, food and water, adequate layers, etc.; (2) not travel or camp on fragile surfaces such as Tundra, cryptobiotic soil, fragile moss, wildflower meadows, etc.; (3) properly dispose of waste and not litter (e.g. no throwing confetti, non-native petals or leaves, or leaving any other type of trash or garbage or “trace of an event” on a trail or at elopement location such as a champagne cork, or otherwise) and come prepared and properly dispose of human waste; (4) leave what they find including, but not limited to, not picking wildflowers or collecting anything or making any kind of permanent mark like carving into a tree or graffitiing a rock; (5) minimize campfire impacts, always drown any fires, and strictly follow all fire bans (including the use of sparklers, smoke bombs, and any other kind of fireworks); (6) respect wildlife (including not chasing, harassing, touching, feeding or getting too close to any wild animal); and (7) be respectful of other visitors and understand that public lands are for everyone and cannot be privately reserved or gatekept for an event (e.g. Clients may not get upset if there are other hikers on a trail). In the event Clients or Clients agents violate this code of sustainability ethics, Company reserves the right to immediately terminate its services. Company shall be entitled to retain all monies paid and Clients agree to relieve and hold Company harmless as a result of incomplete photography coverage.
11. PERMITTED USES:
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The company retains copyright ownership of all photos and they may be used for marketing, blogging or any other public use deemed appropriate.
This Contract shall be governed by the laws of the State of Arkansas in Washington County & any applicable Federal Law.
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